Shire Link Van Hire

RENTAL AGREEMENT
The terms and conditions below are between the Hirer (driver) / Payer, or Company detailed in the Rental agreement.

Please read carefully, if there is anything you do not agree with or understand please inform a member of staff on the rental counter.

1. DRIVERS.
(a) All drivers must be over 21 years old with a minimum of 2 years’ experience.
(b) Drivers hiring 7.5 ton vehicles must have the C1catorgory (or have passed their HGV) on their licence and have experience of these vehicles.
(c) The vehicle may only be driven by those who have completed the Insurance authorization form.
(d) Drivers who are on our insurance are allowed up to 6 points for speeding, (there are certain exceptions, but these must be authorized by the management before the hire commences)

OPERATORS LICENCE
Companies who hire 7.5 ton vehicles must have a valid operators licence, exemptions are private removals.
Any fines/cost will be the responsibility of the Hirer/Driver or company.

CONDITIONS BEFORE YOU LEAVE
(a) Shire Link will video camcorder round the vehicle you are hiring before you leave our depot. This will show any damage to our vans before you hire, but also it will tell us if the hirer/driver has damaged the vehicle on return, Shire link will also fill out a vehicle hire check sheet which the driver must sign, this forms part of our terms and conditions.

2. DEPOSITS
21-25 year old £500.00
25-75 year old £250.00
7.5 ton truck /Tow bar vehicle: £500.00
Using the vehicle abroad: £1,000.00
Deposits are not always taken at the start of the rental agreement, but at Shire Links discression, if not taken before the hire, and the van is involved in any incidents/ damages or extra charges then the deposit will be taken by return.
All deposits are only payable on a credit/debit card and are refundable after an incident free hire.
Please note all refunds on deposits will take at least 3 working days to show on your statement.

3. RENTAL PERIOD.
(a) The Hirer will have the vehicle for the time shown on the rental agreement overleaf; if the vehicle is not back on time you will be breaking the conditions of the agreement, and will be charged for the further periods of hire.
(b) It is possible to extend the rental period, (subject to availability) by calling Shire Link prior to the end of the rental agreement, who will confirm the extra time.
(c) There are no refunds given to any vehicles that are returned early.
(d)  Saturday/Sunday hires can be returned at the time on the rental agreement or between 5-6 pm , There is a caretaker here at this time, he will just park the vehicles up, PLEASE NOTE VANS ARE NOT CHECKED FOR DAMAGE UNTIL THE NEXT DAY.
(e) All vehicles which are returned outside of our working hours are subject to a £30.00 put away fee.

Please note if vehicles are returned in poor visibility or that are dirty will not be inspected for damage until the next day or the van is cleaned.

4. OUR INSURANCE COVER

(a) Third party only, this is included in the rental cost. We do not cover for –
(b) Personal injury/ death, or to any other person carried in a Shire Link vehicle. It is advisable to take out such cover for yourself and passengers.
(c) No Insurance is given for personal property, or goods carried in or by any of Shire Links vehicle
(d) No Insurance is given to a third party property through negligence.

Insurance excess charge is £1000.00 per claim for vehicles up to 3.5 ton GVW, or £2000.00 per claim for vehicles over 3.5 ton GVW (Gross vehicle weight)

5. YOUR OWN INSURANCE.
You may take out your own Insurance, a valid Insurance certificate must be produced before the hire commences, and the registration of our vehicle must be added to the M.I.D register.

6. EXTRA CHARGES.
(a) We have the right to use your credit /debit card for any extra charges that may occur. (for e.g fuel charge, mileage charge, fines, driver error breakdowns, lost keys, wrong fuel, vehicle flat battery etc….)
(b) Shire link can claim off road charges if a vehicle is damaged. (whilst the said vehicle is repaired)
Payable at the rate of the hire charge per day until the vehicle is in fully working order and returned to our depot.

7. YOUR RESPONSIBILITIES.
(a) Overhead damage is not covered by our Insurance; a separate charge will be made for the repair, off road charges will apply until the vehicle is back on the road.
(b) The correct fuel which is diesel must be used, DO NOT USE RED OR BIO FUEL, our vehicles are not designed to run on these fuels, and failure to comply will result in the full cost of any repairs and off road charges.
(c) The vehicle and keys must be looked after whilst in your (the hirer) care, the vehicle must always be locked when you are not using it.
(d) The hirer must not sell, rent or dispose any part of the vehicle, nor give any legal rights over the vehicle.
(e) If any defects are found you must call Shire Link, to get further instruction, if the vehicle becomes unsafe you must stop and call us.
(f) Windscreen, tyres and vehicle roofs are the responsibility of the hirer.
(g) The vehicle must return to our depot during our opening hours displayed in our office in good condition, where we have agreed that the vehicle can be returned outside of our opening hours, you will remain responsible for the vehicle until it is inspected by a member of our trained staff.
(h) the hirer must check the vehicle for any personal belongings , we will not accept any liability for goods left in our vans, If goods are left in our vehicles a £45.00 plus vat will be payable for us to dispose of your goods.
(i) The Hirer must return the Diesel as they took it, If not fuel charges will apply, No refunds will be made for over filling the fuel.
(j) Extra charges will be made if the vehicle needs more than our standard valeting /animals are not allowed in Shire link vans.
(K) It is the hirer’s responsibility to ensure that daily maintenance checks are carried out, oil, water, tyres and servicing (Servicing stickers displayed in cab), charges will apply through negligence.
(L) Do not overload our vehicles, please see the read through sheet on approximate payloads.
(m) You must inform Shire Link about any incidents that may occur during the rental period, if incidences are not reported on return or during the rental, the hirer will still be Liable for any costs which occur.
(n) The Hirer must not carry hazardous, dangerous or inflammable substances.
(o) The hirer /driver must ensure all loads are secured properly; all cost will be Bourne by the hirer/company/payer if unsecured load causes damage to the vehicle rented. Please call Shire Links office/breakdown numbers if unsure or need assistance.
(p) The Hirer/Driver/payer or company will be liable for any damage caused by our vehicle or property to a third party or property through negligence or otherwise.
(q) Extra items that are hired e.g. Satellite navigations, sack carts, blankets/ropes, piano dolly, pallet trucks, plastic boxes, bike ramp have no insurance, and are hired/operated at hires own risk. If hired out and are lost/stolen the hirer/Payer or company will have to reimburse Shire Link for the replacement of the item.
(r) Any complaints must be made in writing within 7 days of the hire.

8. OUR RESPONSIBILITIES
(a) Shire Link will maintain the vehicle; we will make sure the vehicle is roadworthy and suitable for hiring at the start of the rental period.
(b) We will ensure the van is checked for oil/ water, all lights are working and the tyres are road legal

9. CONDITIONS FOR USING SHIRE LINKS VEHICLES.
(a) The vehicle can only been driven by the persons who have filled out our Insurance form and produced their full driving licence & 2 forms of id.
(b) The driver/ hirer cannot do any of the below- Use the vehicle for any illegal purpose
(c) Use the vehicle under the influence of drugs or drink.
(d) Use the vehicle outside England/Scotland Northern Ireland and Wales, unless you have written permission from Shire Link.
(e) Carry passengers for hire and reward.
(f) Use the vehicle for racing, pace making, testing the reliability and speed, or learner driving.
(g) All vehicles fitted with tail lifts are lifting your own goods; they must not be used to lift people. Keep engine running whilst using tail lift as not to flatten battery.
(h) All vehicles fitted with tail lifts are for lifting people and goods, someone must be always sat in the vehicle for security reasons

10. BREAKDOWNS
In the event of breakdown, the hirer must contact shire Link (telephone numbers are on the windscreen) to obtain instructions and assistance, the driver must wait with the vehicle until the breakdown services have attended and assessed the breakdown. We do not guarantee a replacement vehicle for the continuation of your journey, but to return to Shire Links depot in Huddersfield for repairs, it is at the discretion of Shire Link to provide a replacement vehicle, Shire Link can only authorize repairs.
Shire Link will try their hardest to get you on your way as soon as possible, but we can accept no responsibility for any charges that may occur due to our vehicle failure.

11. ACCIDENT.
If you have an accident you must not admit liability, you should get all names and addresses of all involved, including witnesses, note down the time, date and place of incident, involve the Police if needed & make vehicle secure.
If you have a camera please take any photographic proof.
You must then call Shire Link, and on return of the vehicle fill out an accident report form provided by Shire Link in the office.
Shire Link has the right to charge off road charges in the case of damage to our vehicles.
Failure to report an accident within 48hrs of the incident occurring will result in all repair charges being incurred by the hirer/company and the loss of deposit.

12. PENALTY OFFENCES, PARKING CHARGES/CONGESTION CHARGES.
The Hirer (driver), payer or company will be responsible for any of the above charges that shall arise during the rental in respect of –
(a) Any fixed offence or contravention in respect of the vehicle under part 111 or section 66 of the road traffic act 1988 including congestion charging, and any parking charge which may be incurred in respect of our vehicle in pursuance of an order under section 45 & 46 of the road regulation traffic act 1984.
(b) Any Penalty charge incurred under the Road Traffic act 1991.
(c) An admin fee of £25.00 plus vat applies to any of the above charges.

13. MILEAGE CHARGES.
There is a mileage charge if you travel over 250 per day, or 850 per week, excess miles are charged at 20p per mile plus vat thereafter.

14. SHIRE LINK RESERVE THE RIGHT TO –

Repossess the Shire Link Hire Vehicle for any breech by the driver/Payer or company, or if we reasonably believe you are in breach of the hire agreement/Invoice.

Repossess and end the hire agreement if the hirer/Company goes into liquidation or the company/hirer does not have the funds to continue with the hire agreement.

15. A 95% refund can be given if we receive 48 hours’ cancellation notice prior to the booking. The customer must call or email to get a cancellation reference.